Ready-made prompts

Act as my assistant in writing professional emails.

Context: I am [role] at [company, industry, country]. I am writing to [recipient: role and relationship to me, for example client, colleague, supplier, manager]. The situation is this: [what happened, in 2–3 sentences]. My relationship with this person is [new / established / strained].

Goal: write a draft email that achieves [specific result: a reply by a date, a meeting, a yes, clearing up a misunderstanding].

Requirements:
1. In the first line, the reason for the email.
2. Include these points: [points to cover].
3. End with a clear request and, if needed, a date.

Limits:
- Do not invent facts, dates, figures or commitments I have not given you: where they are missing, write [to be completed].
- No stock phrases ("I hope this email finds you well") and no overly enthusiastic tone.
- Do not promise anything on my behalf beyond what I have written to you.

Format: subject line + text, at most [number] lines, tone [formal / friendly / direct], language [English / German / French / Italian / ...], [first-name basis / formal address].
Before you write, tell me if you are missing anything to hit the goal. Then suggest two versions: one more direct and one more diplomatic.

Act as my assistant in drafting work documents.

Context: I am [role] at [company, industry, country]. The document is for [purpose] and will be read by [recipient, and what they already know about the subject]. Starting material: [paste notes, data, texts, or write "none"].

Goal: prepare a draft [type: report, procedure, proposal, minutes, fact sheet] on [subject].

Requirements:
1. Propose the table of contents first and wait for my confirmation before writing the rest.
2. Use only the information I have given you and keep facts separate from your proposals.
3. At the end, list the decisions to be made and who needs to make them.

Limits:
- Do not invent data, sources, names or quotations: where they are needed, write [to be verified].
- No generic sentences: every paragraph must say something specific about our case.
- If a part requires technical expertise (legal, tax, security, medical), flag it instead of improvising.

Format: [length], short headings, short paragraphs, tone [tone], language [language].
Before you start, ask me the questions you need.

Act as my assistant in analysing data and scenarios.

Context: I am [role] at [company, industry, market]. I want to estimate [what: sales, costs, cash flow, demand] for [period]. Data I have: [paste the historical data with units and period, or attach the file]. Things I already know will change: [new products, prices, seasonality, events].

Goal: prepare an estimate with three scenarios: conservative, likely, optimistic.

Requirements:
1. For each scenario, state the assumptions clearly: what goes up or down, by how much and why.
2. Show the calculations step by step, so that I can redo them in a spreadsheet.
3. Name the 3 factors that change the result the most and what to check every month.

Limits:
- Use only the data I have given you. Do not invent industry averages, growth rates or statistics: if you need them, ask me or write [data to find, and where to look for it].
- Do not present the estimate as certain: tell me how reliable it is and why.
- If there is too little data for a serious estimate, tell me before doing the calculations.

Format: one table per scenario and 5 lines of comment, understandable for someone who is not an analyst.

Act as my assistant in marketing planning.

Context: [company], industry [industry], market [country or region, B2B or B2C]. We sell [product or service] to [typical customer: who they are, what they need, how they decide]. Main competitors: [names]. Budget: [amount and period]. Internal resources: [people, skills, tools]. What we have already done and how it went: [actions and results].

Goal: prepare a draft marketing plan for [period] that leads to [measurable goal: leads, sales, awareness among a specific audience].

Requirements:
1. Start from the goal and the typical customer, not from the channels.
2. For each action: channel, message, estimated cost, who does it, indicator to measure it.
3. A month-by-month calendar, and what to change if results do not come after [number] weeks.

Limits:
- Do not propose actions that do not fit the budget or resources I have given you.
- Do not invent benchmarks, average costs or conversion rates: if you use them, write [estimate to be verified].
- If you propose actions involving personal data (newsletters, contact lists, profiling), flag what needs to be checked for privacy.

Format: one table and a half-page summary for management.
Before you start, ask me 3 questions about the typical customer.

Help me think through a decision. Do not decide for me.

Context: I have to decide [decision]. The situation is this: [facts, constraints, timing]. The options I see: [A, B, ...]. What matters most to me is [criteria: cost, time, risk, relationships, values].

Goal: help me compare the options.

Requirements:
1. For each option: advantages, risks and what happens if it goes wrong.
2. The information I am missing to decide well, and where to find it.
3. The questions an expert on the subject would ask me before giving an opinion.

Limits:
- Do not just agree with me: if my premise is wrong, tell me.
- Distinguish what you know from what you assume.
- If the decision concerns health, law, taxes, investments or safety, tell me clearly which professional I should consult.

Format: a comparison table and a 5-line summary. No final recommendation until I have answered your questions.